• Admissions Records
  • Students come into Veracross as a Prospect after the inquiry
  • An application record must be created to change a student over to an applicant
  • The application is added when the family fill out and submits the application or it is manually added
• Is it possible not to use the language form, and only use the admissions candidate form with a question about languages?
  • Yes, but the data only shows up on the webform result
  • You can see this on the submission data tab of the candidate record
  • You would lose the information being on the language form of the Student Record
    • This is only collected through the system form
    • This is the same for citizenship
    • You can still query on it, but it does not live in the tabs on the student record
• How do you manage a new inquiry when a person has inquired the previous year?
  • If the person has an account on file, the admission portal will stop the inquiry
    • The person will be directed to go back and apply for the new year
  • If they family uses a different email, this will not be caught
    • The inquiry records can be merged
• A student decides not to apply this year, but will reapply next year
  • Do not change the year applying for on the general field
  • Go to the record
  • Go to the Action menu
  • Choose to move the admission record or copy the admission record forward one year
  • Demographic data will always be present
    • Excluding the webforms allows the student to fill out the additional application information again
    • GCDS most likely will not copy the webforms unless there is an extenuating circumstance
  • If the person has applied more than one year in the past, you will have to move the record forward one year at a time
    • Example: if a person applied in 2017, you would move the application 4 times to move from 2018, 2019, 2020, and 2021
  • A student could also fill out a new application
    • Family would log into the portal
    • Go to Candidates
    • Click + Add a New Application
    • Choose the school year
    • Click Add New Registration
• An admission Counselor can be assigned to a student
  • Go to the admission record
  • Choose the Admission Counselor from the drop down
  • You can change the query to have the Admission Counselor added and summarized by
    • This shows how many students each counselor has assigned to them
• Feeder Schools
  • Can be collected on the inquiry on the candidate record for the current school
  • The feed school collection can be populated from there
  • The organizations have to be added one at a time
• Interviews
  • An application record has an Interview tab
  • You can add the interview notes with date and interviewer
  • Notes are visible to the entire committee
• Visit Notes
  • Can use the events tab and add an event of School Visit
  • You could use the notes tab
  • You could use a recommendation form, but Jamal does not endorse this one
    • The checklist item would be marked as not showing to family
    • The form would be sent to the teacher, which can be done through the action menu
• Webforms that have been completed are displayed on the embedded query on the Admissions: Candidate Changes homepage
  • You can open the record of the submission by clicking the pop out box
  • You will see who filled out the submission
  • You will see for whom the record was filled out
  • You can view the webform of the submission
  • Originating submission – the webform is telling you about the flow of the submissions
    • You can click the pop out button to go to the previous webform
    • If the mother’s information errors, then the submissions will be staged (or held)
    • This are listed on the Errors with Dependent Submissions query
    • The submissions will also be flagged in red on the Recent Activity embedded query
    • Once these are fixed, the submissions will automatically go through
      • Parents will see the corrections, but not be alerted to them
    • Parents can also correct these items